---
title: Manage appointments
description: "Creating and managing appointments can't be any simpler. With this intuitive appointment form, you can do all of your important tasks and actions without navigating to different parts of the application. Create appointments in Empower Group Care for individuals and…"
url: "https://docs.empowercloudsolutions.com/docs/manage-appointments/"
updated: "2024-09-12"
category: Appointment
tags:
  - Appointments
---

# Manage appointments

Creating and managing appointments can't be any simpler. With this intuitive appointment form, you can do all of your important tasks and actions without navigating to different parts of the application.

Create appointments in Empower Group Care for individuals and groups. You can view all appointments, assign residents/patients, and assign to staff, all in once single place.

## Create an Appointment

1. [Sign in](/docs/sign-in-to-empower-group-care/) to Empower Group Care.
2. In the sitemap, select **Appointment**.
3. Select **Create Appointment**.
4. Select the **facility**.
5. Select the **Facility Locations** if applicable.
6. Select the **Appointment Type**.
7. Select the **Visit Type**.
8. Enter a **Title**
9. Select your appointment **Status**. Set your appointment to active when ready to use.
10. Add any relevant **Notes**.
11. Select **Notes**.
12. Select **Create**.

## Edit Appointment Schedule Details

After creating an appointment, additional details are available for adding more appointment information.

### Edit appointment schedule

1. Set the **Start Date** of the appointment by either typing the date or selecting it from the calendar popup.
2. Enter the starting **Time** of the appointment.
   \*NOTE\*
    When creating a group appointment, an appointment for multiple residents, each individual appointment within the overall appointment is referred to as a visit. \*NOTE END\*

   If this is a group appointment, select the starting time of the first visit.
3. To enable **Buffer Time**, toggle to yes and enter **Minutes**. Buffer time allows for time in between each appointment.
4. Select **Update** to save.

### Edit appointment members

Members are all users that are following the appointment and receive notifications. Once a user is a member of the appointment, they may be assigned to the appointment. An owner must be a member of the appointment. Assigned to is for the user completing the appointment. The owner is responsible for managing the appointment.

### Add residents to an appointment

1. To add one or more residents to the appointment, Select the **Select Residents** button.
2. Select the checkbox for each resident to add to the appointment.
3. Select **Submit**.

### Manage selected residents for the appointment

To manage the selected residents toggle the status to EditTable.

1. Use the drag and drop feature to change the order of each appointment. When changed, the times will adjust.
2. The duration and start time may be changed for each resident individually by clicking the edit icon.

### Manage visit notes

Visit notes are for the user fulfilling the appointment to enter details.

1. Select **Add Notes**to open a note.
2. Update the note details and select the **Visit Status** dropdown to change the status of the visit.
3. Select **Submit Visit Notes** to save the note.

### Completing the appointment

The status of the overall appointment status is automatically adjusted from Not Started, In Progress or Completed based on visits. When all visit statuses are not started, the overall appointment status is not started. Once one visit is moved to in Progress or completed, the overall appointment status automatically changes to In Progress. When all visit statuses are completed, the overall appointment status automatically changes to Completed.

#### See Also

[Add relationships to a resident](https://docs.empowercloudsolutions.com/docs/view-resident-information-in-resident-binder/)
 [Quick create and assign rooms from appointment](https://docs.empowercloudsolutions.com/docs/quick-create-and-assign-rooms-from-appointment/)
 [Assign residents to facility rooms](https://docs.empowercloudsolutions.com/docs/assign-residents-to-facility-rooms/)